Best Practices for Storing and Handling Fanfold Labels

Fanfold labels are an essential component for businesses in many industries, from retail and logistics to manufacturing and healthcare. Their versatility, durability, and ease of use make them a preferred choice for many printing applications. However, in correct storage and handling of fanfold labels can lead to issues like label jams, damage, and waste, which can disrupt operations and add unnecessary costs.

In this guide, we discuss the best practices for storing and handling fanfold labels to maintain their quality and prevent operational issues. These simple but effective tips will help you ensure that your labels remain in pristine condition, leading to smoother processes and less waste.

Understanding Fanfold Labels

Before we begin to explore best practices, it’s helpful to understand what fanfold labels are. Fanfold labels are continuous sheets of labels that are folded in a zigzag pattern, as opposed to being rolled up like traditional roll labels. They are designed to be fed into printers that support fanfold or continuous feed options.

The unique fold makes them space efficient and reduces the need for frequent reloading during long print runs. Fanfold labels are commonly used in direct thermal or thermal transfer printing applications, where maintaining their integrity is critical for accurate printing and smooth operations.

Preventing Label Jams: Tips for Smooth Operations

One of the most common issues businesses face with fanfold labels is label jams. Jams can be caused by several factors, including improper loading, poor quality labels, or environmental factors. Always ensure the labels are correctly aligned when placing them in the printer’s feed tray. Misaligned labels are a common cause of jamming.

Make sure you check your printer’s manual for any specific guidance on loading fanfold labels. Different printers may have unique loading mechanisms that you need to follow. Avoid overfilling the printer’s label tray. Overfilling can increase tension on the labels which can lead to jams.

Dust and debris buildup inside the printer can contribute to jams, so make it a habit to regularly clean the feed rollers and internal components of your printer. Use compressed air or a soft cloth to gently clean the printer, paying attention to areas where labels pass through.

It’s also important to invest in high quality fanfold labels from reputable suppliers like Avartek. Cheaper, lower quality labels are more likely to curl, tear, or have adhesive that doesn’t hold properly, all of which can lead to jams.

Best Practices for Storing Fanfold Labels

Proper storage of fanfold labels is essential for preserving their integrity. Incorrect storage can cause labels to become wrinkled, damaged, or less adhesive, making them unsuitable for use. Follow these best practices to keep your labels in good condition;

Store in a Controlled Environment

Fanfold labels should be stored in a cool, dry environment. Ideally, the temperature should be between 20°C and 25°C (68°F and 77°F). Excessive heat can cause the adhesive to become tacky or melt, while extreme cold can make the labels brittle. Maintain a humidity level of 40-50%. High humidity can cause labels to absorb moisture, leading to curling or wrinkling, while low humidity can dry out the labels, making them more likely to tear. Prolonged exposure to direct sunlight can damage the labels, causing them to fade, weaken, or lose adhesive strength.

Stack Labels Properly

Fanfold labels are designed to be stacked flat, so store them on a clean, flat surface. Ensure that the stack is even and doesn’t lean or become warped, as this can cause misfeeding in printers. Avoid placing heavy objects on top of your label stacks. Pressure can cause creases or dents in the labels, leading to poor print quality or feeding issues.

Rotate Stock

Use the ‘first in, first out’ method to ensure older stock is used first. This reduces the risk of older labels becoming less adhesive or damaged over time. Regularly inspect your stock for signs of damage or wear, such as curled edges or faded print, and dispose of any labels that no longer meet quality standards.

Handling Labels to Avoid Damage

Handling fanfold labels correctly is just as important as storing them. Mishandling can lead to label jams, tears, or loss of adhesive strength. Oils and dirt from your hands can transfer to the labels, especially the adhesive side. Consider wearing clean, lint free gloves when handling labels to avoid contaminating them.

Fanfold labels are already pre folded in a specific way. Bending or folding them beyond their intended creases can lead to misfeeding or jamming in the printer. Handle the labels by their edges to prevent unintended folds or creases in the middle of the labels.

Exposure to moisture can affect the label’s adhesive properties and printability. Be cautious when handling labels in humid environments or near water sources, ensuring that your hands and the surrounding area are dry.

Get the Most Out of Your Fanfold Labels

By taking the time to properly store, handle, and maintain your fanfold labels, you can avoid many common problems like label jams, damage, and waste. These best practices will help ensure that your labels remain in excellent condition, leading to smoother printing processes and more efficient operations. Implementing these simple yet effective strategies can save your business time, money, and frustration, allowing you to focus on what matters most, keeping your operations running smoothly.

To find out more about correctly storing and handling these labels and how to secure your own stock of high quality fanfold labels, head over to the Avartek website today. You can also contact us directly by phone on 01274 442538, by email at sales@avartek.co.uk or via our online contact form and we’ll help you secure your required fanfold labels.